Convert PDF To Excel: 3 Easy Methods You Can Use Right Now
Follow these easy steps to turn a PDF document into a Microsoft Excel spreadsheet: Click the Select a file button above, or drag and drop a PDF into the drop zone. Select the PDF you want to convert to the XLSX file format. Watch Acrobat automatically convert the file to the Excel file format. How to convert PDF files into Excel spreadsheets: Open a PDF file in Acrobat DC. Click on the “Export PDF” tool in the right pane. Choose “spreadsheet” as your export format, and then select “Microsoft Excel Workbook.”.
Would you like to know more? Keep on! There are more ways how you can transfer data from a PDF file to Excel and have them ready for further work. Hos, open Microsoft Word. Word will notify you that the PDF file is going to be converted into an editable document. It may take a while though, and the final document may not look exactly like the original one, which sometimes happens when the original PDF contains a lot of graphics. Next, convfrt anywhere into the data table to see this little square symbol in the top left corner.
The data table from the PDF document has been easily transferred to an Excel sheet where you can edit the data as you like without any difficulties. If pd found this tutorial helpful, give us a like and watch other video tutorials by EasyClick Academy. Learn how to use Excel in a quick and easy way! Is this your first time on EasyClick? Hit that Subscribe button and join the How to get a cheap all inclusive vacation Your email address will not be published.
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How to convert PDF to Excel online: Drag and drop your file to our PDF to Excel Converter. If the file is a scan, OCR will activate automatically. Wait for Smallpdf to reconstruct the file to Excel format/5(K). Oct 19, · How to convert a PDF to Excel in Microsoft Office Word Open the PDF file in Microsoft Office Word. A popup window about the PDF conversion will appear; click OK to confirm. Save the Word document as a web page. Mar 30, · So, in this case all you need is not love??, but just a PDF file and the applications Word and Excel, and the conversion will take a couple of seconds. And here’s how: How to Open PDF File in Word. First, open Microsoft Word. On the left, you can see ‘Open’ and through the option ‘Browse’ you’ll find the PDF file you want to convert.
Most recent versions of Microsoft Office have several features that allow you to, among others, import data into Excel from the following sources:. In some of these cases, the tools you require to do the job are readily available in Excel's Get External Data group of commands within the Data tab. When the particular file format you're using isn't supported by Excel, importing data may be slightly more complicated.
As a general matter, I have no problems with these limitations. You probably won't encounter such problems very frequently as long as you don't work with obscure file formats that aren't supported by Excel.
There is, however, one big exception to this rule. This is a particular file format whose data is not that easy to bring into Excel despite being very popular and widely used:.
Portable Document Format. You probably encounter PDF files at work almost every day. In some of those cases, you may need to analyze the data within a particular PDF file with Excel.
How can you convert a PDF file into an Excel worksheet? You may have also noticed that successfully converting a PDF file into an Excel worksheet is hard. Doing this requires knowledge of both Excel and PDF. At the same time, the ability to accurately and quickly convert PDF files to Excel is very valuable. My purpose with this blog post is to help you easily convert PDF files to Excel worksheets. Among other things, I explain 3 different methods you can use to convert a PDF file to Excel and some criteria you can use to determine which method to use.
The methods are organized from the simplest which also returns the less precise results to the most advanced usually providing the most accurate conversions. You can use the following table of contents to navigate to the relevant section where I explain the method that you're interested in. If you're interested in the opposite process converting Excel files to PDF , I provide a thorough explanation of the topic plus 10 examples of VBA code in this blog post.
Before I explain each of the methods that you can use to convert a PDF file to Excel, let's start by taking a look at:. In very broad terms the PDF format is a digital format that you can use to represent electronic documents.
One of the main appeals of the PDF file format is that the document representation is independent of any of the following:. The reason for this is that the PDF file itself carries the complete description of the document layout and all the information that is necessary to correctly display the electronic document. Therefore, PDF documents allow you and other users to:.
In other words: When you use the PDF format to represent a document, the formatting is preserved regardless of the software, hardware or operating system used when the file is opened later. PDF reduces file sizes by using:. Considering the above, it isn't that difficult to see why the PDF file format is so widely used. Among other advantages, the PDF format:.
This explains why my cheat sheet with keyboard shortcuts for Excel which you can get here is saved and shared as a PDF file.
The PDF format enables me to set i a particular formatting for the document, and ii share it with you. Later, once you open the document, you'll see the list of keyboard shortcuts in the format that I originally intended. Microsoft in the webpage I link to above does mention an additional important characteristic of PDF files that, in the end, is what gives rise to the topic of this blog post:.
Depending on your perspective, you may consider this to be an advantage or a disadvantage. More precisely:. Most Excel users, you and me included, found ourselves in the second camp most of the time. We need to work with the data within the PDF file. Therefore, we usually want to have the ability to convert a PDF file to Excel. I assume that you also want to have the ability to convert PDF files to Excel, so let's take a look at some of the most popular methods to bring data from PDF files into Excel :.
The most basic method of bringing data from a PDF file into Excel is to simply copy and paste. Since some not all PDF files allow you to copy data , there are cases where you may be able to bring all the data you require into Excel by using the basic commands of copy and paste.
Let's take a look at a practical example of how you can copy and paste data from certain PDF files into Excel:. The following screenshot shows a table within a pdf document.
More precisely, you can find this table in page 22 of the Working Paper from the European Central Bank titled Inflation forecasts: Are market-based and survey-based measures informative? Throughout this blog post, I show the results obtained when applying each of the different methods to convert this table from PDF to Excel.
You can get immediate free access to this example workbook by subscribing to the Power Spreadsheets Newsletter. The first step to copy data from a PDF file is to, simply, select the relevant data and copy it. Once you've copied the relevant data from the PDF file, and this is available on the Clipboard, you need to go to Excel and paste it. Even though this sounds easy, in practice it doesn't work that smoothly. In fact, this step highlights some of the main limitations of this method of converting PDF files to Excel.
In the Paste Special dialog box, you can choose from several options. The following image shows how the Paste Special dialog box looks like when I paste the data from the PDF table that appears above:. For this example, I select the option to paste as Text and click on the OK button on the lower-right corner of the dialog box. In most cases this isn't precisely the result you want. However, you'll rarely be able to get better results when using this method. As a general rule: Directly copying and pasting from PDF to Excel usually results in a single column of data.
This is precisely what happens in the example above. And you can generally expect this to happen whenever following this method. As a consequence of the above, you'll usually need to complete the process with the following…. Even though pasted data in Excel generally requires some cleanup, you have a variety of tools you can use to make the cleanup easier, faster and more precise. Since this blog post isn't about data cleanup, I don't go into any specific methods.
However, some of the tools and features that you may find helpful depending on the particular situation are the following:. I may cover some of these topics in future tutorials within Power Spreadsheets. If you want to receive an email when I publish new material in Power Spreadsheets, please make sure to register to our Newsletter by entering your email address below:. Overall, this first method of converting a PDF file to Excel leaves some things to be desired.
The following are, in my opinion, its 2 biggest drawbacks:. There are some situations in which you may not have any other option for purposes of converting a PDF file to Excel. This is the case if, for example, you don't have access to any of the tools that are required to apply the other methods that I explain below. In any case, as long as you have access to a recent version of Microsoft Word or to Word Online, the following method may help you achieve better results when converting a PDF file to Excel.
In broad terms, the logic behind converting a PDF file to Excel is the same regardless of which of the above versions of Word you use. You, basically, follow these 2 simple steps :.
In both cases, I use the same sample table as above, which you can find in page 22 of the Working Paper from the European Central Bank titled Inflation forecasts: Are market-based and survey-based measures informative? You can open the PDF file you want to convert using any of several methods , including the following After you've asked Word to open the file, a dialog box such as the one below is displayed.
This dialog box informs you about the following:. As mentioned above, the conversion may take a while, so you may have to wait a little before proceeding to the next step.
Once you've completed step 1 and if necessary step 2 above, Word displays the original PDF file as an editable Word document.
When you have the editable Word document, select the section that you want to take into Excel. In the example below, I select the same table as in the previous method:. Once you've selected the relevant information in the editable Word document, copy it.
For these purposes, you can use any of the following methods:. By now, you have the information you need in an editable format. Therefore, you can go to Excel and paste it by using, among others, any of the following methods:.
In some cases, including this example, the conversion from PDF to Excel isn't perfect. Notice, for example, how Word hasn't been able to convert the values in the first section of the table Mean error to an editable form. In this case, those values are pasted as an image. Therefore, you must use another method including those described in this Excel tutorial to bring them into Excel before being able to work with them.
If you encounter problems while using Word to convert a PDF file to Excel, you can always try one of the other methods I describe in this blog post. Even though the process for converting a PDF file to Excel using Word Online is substantially similar to that I followed when using the desktop version of Word, there are a few small differences.
Once Word online has opened the PDF file, convert it into an editable document by clicking on the Edit in Word button in the upper part of the screen. Word online displays a dialog box informing you that it will make a copy of the PDF file and convert it into an editable Word document. Confirm by clicking on the Convert button on the lower part of the dialog box.
Once Word online has finished the conversion, it displays another dialog box informing you changes in the layout of the PDF file may have occurred. Click on the Edit button on the lower right corner of the dialog box. Once Word online has converted the PDF file to an editable document, the screen looks roughly as follows.
The actual document will most likely be different in your case. Go to the section of the editable document that you want to bring into Excel, and select it. In the screenshot shown below, I select the same table I use for the previous examples within this Excel tutorial:. If you have problems when trying to copy from Word online, you can use the desktop version of Microsoft Word in your computer to continue with the process. To do this, click on the Open In Word button that appears to the right of the Ribbon tabs.